Opening a town hall, theatre, fire station or technical facility to residents requires timed arrivals, manageable groups and safe routes. QR tickets let visitors book a slot and check in without printed lists.
Municipal open days bring public services and facilities closer to residents, but they also concentrate arrivals in buildings that were not designed as event venues. Generic bookings and paper lists make it difficult to respect capacity, form groups and track no-shows.
With QR tickets for municipal visits, each visitor selects an available slot and receives clear instructions. Organisers work from one shared capacity record from registration to final admission.
1. Publish slots based on real capacity
Each visit can specify its start time, duration, meeting point, language and maximum attendance. Full slots close automatically so the website, phone desk and kiosk never allocate the same place twice.
Slots by facility or route
Quotas for families, schools or associations
Accessible places and support needs
Minimum age and safety conditions
2. Individual and group booking without duplicates
One person can register a family or organisation and distribute an individual QR when each attendee must be checked. Only necessary data is collected, and every place remains linked to one booking.
3. Confirmations containing practical information
The ticket includes the address, entrance, recommended arrival time, rules and prohibited items. Reminders reduce no-shows and can include a cancellation link so places return to inventory or move to a waiting list.
4. QR check-in and group formation
On arrival, staff scan the code and confirm the correct slot. The dashboard shows how many visitors have arrived and remain expected, helping each guide start with a complete group.
| Stage | Check | Outcome |
|---|---|---|
| Booking | Slot capacity | Place confirmed |
| Reminder | Active status | Fewer no-shows |
| Admission | Unique QR | Duplicates blocked |
| Start | Actual attendance | Group controlled |
5. Protect restricted areas and routes
The QR can authorise only one facility, time or itinerary. Where several buildings are involved, colours or categories help staff direct visitors without displaying personal data on visible badges.
6. Resolve issues without slowing admission
A flat phone battery, cancellation or authorised change can be handled by finding the booking and reissuing access. The previous code is cancelled and the audit trail avoids improvised exceptions at the door.
7. Measure interest and improve future editions
Bookings, attendance, demand by time and cancellations help adjust visit duration and add capacity where needed. Woolando connects ticketing, kiosks and QR access control for an orderly public experience from announcement to closing.